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Outlook

由 datahunter 在 二, 09/04/2013 - 17:22 發表

最後更新: 2019-09-19

目錄

 

Safe mode

 

/safe

Starts Outlook without extensions, Reading Pane, or toolbar customization. Works with all versions.

/safe:1

Starts Outlook with the Reading Pane off. Outlook 2003/2007 only.

/safe:2

Starts Outlook without checking mail at startup. Outlook 2003/2007 only.

/safe:3

Starts Outlook with extensions turned off, but listed in the Add-In Manager. Outlook 2003/2007.

/safe:4

Starts Outlook without loading Outcmd.dat (customized toolbars) and *.fav file. Outlook 2003/2007.

 

修復工具 - scanpst.exe

 

scanpst.exe 位置:

Office2016

  • C:\Program Files\Microsoft Office 15\root\office15

Office12

  • C:\Program Files\Microsoft Office\Office12
  • C:\Program Files (x86)\Microsoft Office\Office12

Outlook File

  • .pst    Personal Folders file
  • .ost    Offline Folder file

PST File Location:
C:\Documents and Settings\<USERNAME>\Local Settings\Application Data\Microsoft\Outlook

Recovered Personal Folders

contains your default Outlook folders

Lost and Found folder

contains the folders and items recovered by the Inbox Repair tool.

如果 ScanPST 判定資料結構或表格中的特定區塊無法讀取或損毀，則會將其移除。如果該區塊為 Outlook 中特定項目的一部分，則會在驗證後，將該項目移除。

By default, the Inbox Repair tool creates a file called file name.bak

 

PST File Size Limit

 

ANSI 格式 (舊 Outlook):

MaxFileSize         設定 .pst 與 .ost 檔的絕對上限制。 (Unit: byte)

WarnFileSize       達到此限後, 用戶不能處理(增加) PST 內的資料. 內部處理程序仍可以

UNICODE 格式:

MaxLargeFileSize  / WarnLargeFileSize (Unit: MB)

Outlook 2010/13/16

MaxLargeFileSize      REG_DWORD      0x0000C800 (50 GB) <-- 上限

WarnLargeFileSize    REG_DWORD    0x0000BE00 (47.5 GB) <-- 上限

Outlook 2003 & Outlook 2007

LargeFile

MaxLargeFileSize   

REG_DWORD        0x00005000 = 20,480 (20 GB)   <-- 上限 0x0000C800 (50 GB)

WarnLargeFileSize   

REG_DWORD        0x00004C00 = 19,456 (19 GB)  <-- 上限 0x0000BE00 (47.5 GB)

MaxFileSize

REG_DWORD         0x7BB04400 2,075,149,312 (1.933 GB)  <-- 上限: 0x7C004400

WarnFileSize

REG_DWORD        0x74404400 1,950,368,768 (1.816 GB)  <-- 上限: 0x7C004400

1GB=1*1024*1024*1024 = 1073741824

Regetry:

Outlook 2016

HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\PST

Outlook 2013

HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Outlook\PST

Outlook 2010

HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\14.0\Outlook

Outlook 2007

HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\12.0\Outlook
HKEY_CURRENT_USER\Software\Microsoft\Office\12.0\Outlook\PST

Outlook 2003

HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\11.0\Outlook

 * The options to download headers only for IMAP account is depreciated in Outlook 2013

 

Export mail to pst file

 

Export 後要核對是否所有 mail 都被 export 了 !!

 * namespace 不同時就有此情況, 即使更改 namespace settings 也未必解決到.

FILE -> "Account Settings" > "Account Settings..." > Change > Folder Settings > Root folder path: Inbox

 

Compress File

 

If you delete items from a Personal Folders file (.pst) , the size of the file will not change unless you compact the file.

2007

File -> 帳戶設定 -> 資料檔 -> 設定 -> 開始壓縮

 

Indexing

 

Outlook 2010 and Outlook 2013

檔案 -> 選項 -> 搜尋

1. In Outlook, click in the Search box.

2. Click the Search tab, click Search Tools, and then click Indexing Status.

3. When the Indexing Status dialog appears, you should see the following:

Outlook has finished indexing all of your items.
0 items remaining to be indexed.

If Outlook has not finished indexing all of your items, note the items remaining to be indexed, wait 5 minutes, and then check again. If the number of items did not decrease, continue to troubleshoot by using the steps in the following sections.

 

Profile

 

Outlook 2016(16.0)

HKCU\Software\Microsoft\Office\16.0\Outlook\Profiles\outlook

一個 profile 一個 key

Outlook 2013(15.0)

HKCU\Software\Microsoft\Office\15.0\Outlook\Profiles

 

Outlook 2010 & Older

HKCU\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles

 

Count total selected emails in Outlook

 

With the help of Enter key, you can count the total number of selected emails as follows.

1. Go to the email folder and then select the email messages that you want to count.

2. Press the Enter key in the keyboard.

3. Then a prompt dialog will pop up. You can see the total number of the selected emails is listed.

4. Please click No button to close the dialog.

Note: This method cannot work when you select less than 4 email messages.

 

Display the total number of messages in a folder

 

1. Right-click a folder, and then click Properties

2. On the General tab, click "Show total number of items"

 

 

RPC sync on Outlook 2016

 

RPC based sync is now replaced with MAPI-HTTP protocol

RPC over HTTP(Outlook Anywhere)

MAPI-HTTP

* first introduced for Outlook version 2013

Take the following steps to perform RPC over HTTP in Outlook 2016

HKEY_CURRENT_USER\Software\Microsoft\Exchange
DWORD = MapiHttpDisabled
Value = 1

 

Saved-To-The-Sent-Items

 

Registry key

The Registry keys associated with the Save copies of messages in Sent Items folder option are as follows:

HKEY_CURRENT_USER\Software\Microsoft\Office\x.0\Outlook\Preferences
HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\x.0\Outlook\Preferences

Where x.0 is your version of Outlook:

Outlook 2016 = 16.0
Outlook 2013 = 15.0
Outlook 2010 = 14.0
Outlook 2007 = 12.0

DWORD Value Name: SaveSent

Value Data:

0 = Disabled; Sent emails will not be saved in the Sent Items folder.

1 = Enabled; Sent emails will be saved in the Sent Items folder.

Group Policy setting

The Save copies of messages in Sent Items folder option can be controlled using the Outlook Group Policy setting.

You can find the policy setting below, depending on your version of Outlook.

Outlook 2016:

Policy Path: User Configuration/Administrative Templates/Microsoft Outlook 2016/Outlook Options/Preferences/E-mail Options

 

How to automatically cc myself in Outlook

 

Click the "rules" dropdown and select "Manage Rules & Alerts"

 

Purge Deleted Messages From IMAP

 

# Outlook 2013

Open the Edit menu.

Choose Purge.

Select Purge Marked Items in All Accounts or pick the menu item that corresponds to that folder or account only.

 

設定 Outlook 2016 的帳戶

 

Outlook 2016 change smtp setting

Control Panel -> Mail (Microsoft Outlook 2016)

 

FW as attactment (.eml)

 

Outlook 2016

GUI:

Respond -> More -> FW as attactment

Hotkey:

Ctrl+Alt+F

 

If you continue, you'll lose changes to attachment

 

[1Q]

The scenario goes like this:
A user starts to compose a message and adds an attachment to the it.
The user then opens the attachment and edits it.

[1A]

When Outlook's auto-save kicks in,
an annoying and confusing warning message pops up telling the user that changes will be lost.

[1F]

To change how frequently Outlook saves a draft, go to

File -> Options -> Mail

The default is 3 minutes.

 

MacOS 2011 (fix reply name)

 

1. Open Microsoft Word.

2. Open Preferences by clicking Word > Preferences (you must have a document open to see preferences)

3. Click User Information under Personal Settings

4. Change the First and Last name to your first and last name.

 

Check total mail in pst

 

 

# 須要安裝 Outlook

修改 pst_number_of_emails.ps1

# Full path to PST File
$strPSTPath = "C:\Users\admin\Desktop\pst\MyUser.pst"

Run -> powershell

PS D:\> Set-ExecutionPolicy Unrestricted

PS D:\> .\pst_number_of_emails_ps1.ps1

Backup mail to pst

 

# pop3 及 imap 都可以用此方法 backup

make sure you select the top level folder of your mailbox (which should display as your email address)

and enable the "Include subfolders" option in the Export Outlook Data File wizard.

# Outlook 2010

檔案 > 選項 > 進階 > 匯出

 

 

Outlook 2010, Import/Export option is greyed out

 

# 發生在 OS: EN, Outlook: CHT

[Fix]

1- Go to Control Panel > Region and Language

2- In the bar press > Administrative

3- Change system locale # CHT

 

Show Sender Domain

 

# Outlook 2016

Right click top header -> View Settings -> "Columns ..." -> "New Column"

  • Name box: Domain
  • Type box: Formula
  • Formula: right([SearchFromEmail],len([SearchFromEmail])-InStr(1,[SearchFromEmail],"@"))

 

Outlook Express

 

Data file: .dbx

To know about the location of your "Store root folder"

Tools > Options > Maintenance > Store folder.

# XP

C:\Documents and settings\<USER>\Local Settings\Application Data\Identities\{long number}\Microsoft\Outlook Express

dbx to pst

在 Outlook 2010

[檔案] > [開啟] > [匯入]>匯入網際網路郵件與地址>[Outlook Express]

 * 此方案只可以在 XP 上進行 (Outlook (2007/2010) 和 Outlook Express 安裝在相同電腦上時)

 * 在 Windows Vista 與 Windows 7 中, Outlook Express 已經被 Windows Live Mail 取代

Convert dbx to eml

Install "Thunderbird Setup 17.0.9esr"

Tools -> Import -> Select "Mail" -> Outlook Express

 

打開 Attchment 時出 Confirm

 

# Outlook 2016

Msg: "Would you like to open the file or save it to your computer"

 * 只有 admin 可以 click 下次唔問下次是否 Allow

Fix: 用 administrator 權限執行 Outlook

Fix: Changing the EditFlags value in the Registry

you'll need to identify the file type in HKEY_CLASSES_ROOT or (buried under) HKEY_LOCAL_MACHINE

After locating the key, create or change the "EditFlags" Binary value to 00 00 01 00.

 

Using Outlook without an email account

 

Outlook.exe /PIM <your profile name>

 

Control Panel 的 Mail

 

# C:\Program Files (x86)\Microsoft Office\root\Office16

MLCFG32.CPL

 

To mark unread emails in red

 

"View" tab > "Current View" group > View Settings

Conditional Formatting > Unread messages > Font > Color section

 

Error Code

 

0x80040600

傳送及接收時出

Fix

  • Corrupted PST file   # ScanPST.exe
  • PST file is full     # Add New PST file

 

Clear the AutoComplete list

 

File tab > select Options >  Mail tab

Under Send Messages > select Empty Auto-Complete List

 

 

Address Book

 

REG: HKCU\Software\Microsoft\Office\16.0\common\contactcard

DWORD: TurnOnLegacyGALDialog

Value: 1 (enable)

In Outlook 2013 (and 2016)

The default behavior when you double click on an address in a message or contact is a contact card opens.
When the Legacy GAL key is enabled, the address properties dialog (or the contact for the person) opens.

 

winmail.dat

 

當 Outlook 根據 Address Book / 預定設定以 RTF 出信時, 就會有 winmail.dat 附件

Notes

  • 當 Outlook 見 mail 有 winmail.dat 時, 就只會顯示它.
  • 在 Outlook 2016 下沒有方法以 Plain Text 查看內容

設定

Outlook 2016

File > Options > Mail

1) Compose messages Section
Compose messages in this format: HTML

2) Message format Section
Convert to HTML format

 

附加檔案大小
pst_number_of_emails.ps13.59 KB
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